Specialist support for event managers
Event management support services to help you manage a multitude of organisational elements
Use Light Touch to support your independent event planning business.
Event planning is a fast-paced and highly detailed industry. Coordinating multiple suppliers, managing guest lists, keeping track of schedules, and ensuring every detail aligns perfectly can quickly become overwhelming – especially when you’re running an independent event planning business.
We offer dedicated support to take on the behind-the-scenes workload, allowing you to focus on delivering memorable events. Whether you need assistance with venue research, supplier coordination, contract management, or guest communications, we handle the logistical details so you can concentrate on bringing your creative vision to life.
Our goal is to keep your business running smoothly while you focus on what you do best – creating exceptional event experiences.
Beyond events
Beyond event-specific tasks, we also provide general business support, from managing client inquiries to keeping track of invoices and schedules.
Increase efficiency
If you’re ready to reduce stress, increase efficiency, and free up more time for your clients, we’re here to help. Book a call today to find out how we can support your event management business.
Support services
What we can do for you
Event preparation and planning
- Venue research
- Activity and programme research
- Accommodation research
- Proposal writing
- Supplier sourcing
- Budgeting
- Contract negotiation
- Pre-event planning
Event management and hospitality
- Delegate management
- Onsite support
- Coordinating travel and transfers
- Venue, accommodation, travel, and itinerary bookings
- Onsite management/coordination
- Onsite support
- Post event follow up
General administration
- Inbox management
- Diary management
- Bookkeeping
- Research and reporting
- Marketing support
- General business admin
Having Light Touch on board has shown me the true value that can be found in support assistants. Kelly’s broad range of skills and experiences means that nothing is too much. She can adapt and turn her hand to all our needs and requirements. It helps that she is a lovely person too, and so easy to get along with. Kelly is the complete package.
Benefits of using Light Touch for your small business
- Enjoy each event more
- Feel confident all of the smaller organisational tasks are taken care of
- Benefit from the guidance and expertise of experienced VAs
- Focus on the parts of event management and planning you thrive in
- Maintain consistency with your own admin, marketing and bookkeeping
- Make space for continued improvement of your business and its events
Services FAQs
What does a support specialist do?
A support specialist should be a natural extension of your business. We take on a multitude of tasks, that frees you up to do what you do best and what you enjoy most. We can help with a range of general tasks including admin, bookkeeping, general marketing and support customer services.
We also offer specialist help for independent short-let property managerss and event managers and planners.
How much does a support specialist cost?
The cost of using a support specialist often depends on the type and number of hours of support you require.
Our Retainer Packages start at 10+ hours per month. Hours are invoiced and due for payment upfront. This guarantees your time each month. You can find out more about our rates on our Prices page.
How does the ‘virtual’ element work?
The joys of modern technology allows us to work with you remotely very effectively.
For example, you do not have share all of your login details and yet we are able to access many different accounts, systems and software on your behalf, using an application LastPass.
We can also use cloud-based filing systems like DropBox, OneDrive and Google Drive to share documents and organise your files.
Using a support specialist can work really well, without ever having to be in the same room!
What are the benefits of using a VA?
A support specialist can be a great ‘first step’ if you are expanding and growing but do not feel ready to take on an employee. We work in a freelance capacity, so you don’t pay for breaks, sick days, annual leave or any other costs associated with having employees.
A support specialist is also incredibly cost effective. Pay only for the time taken to do certain tasks, and have work handed back, complete, by the deadline agreed.
Hiring a support specialist means you can access skills you do not have and hand over tasks you no longer wish to do or have time for.
I'd love to hire you, but I don’t know what to hand over?
It can be hard deciding what it is you want help with from a VA. Take a look at our admin, event management and travel planning service pages to learn more about the range of support we offer.
Then, consider what:
- skilled tasks you have to do that you aren’t so experienced with
- repetitive and time-consuming tasks are you fed up with
- your ‘ideal world’ would look like
You don’t have to do this alone.
We are happy to discuss your business and work out who and how we can best support you. Book a call.
Our support services
Event management and planning can be overwhelming given the number of tasks involved with running an excellent event, whilst also running your own business and juggling multiple roles. But you don’t have to do it alone.
Imagine the difference we could make.
